Assistant Manager - HR Statutory Compliance

Assistant Manager - HR Statutory Compliance
Malabar Head Quarters

To manage all compliance activities under HR function in terms of statutory compliance, advisory,
monitoring and regulatory reporting.


1) Strategic and Planning

- Implement day-to-day operations assigned for the HR Compliance unit to ensure compliance with the
established standards and procedures.
- Provide statutory support regarding matters related to social, labour and related legislation and advise
& serve senior management and HR managers as a "center of excellence".
- Stay abreast on all employee-related legislative and regulatory changes and/or developments, and ensure
changes to rules and regulations are restructured with HR systems, policies, articles, and practices.
- Proficient in Labour Laws: Provident Fund Act, ESI Act, Minimum Wages Act, Payment of wages Act,
Maternity Act, Bonus Act, Shop, Act, Factories Act, Employment Exchange Act, Contract labour Act ,
Payment of gratuity Act.
- Administer benefits and compensation programs and other Human Resources recognition and
engagement programs and processes.
- Manage the effective coordination of HR related statutory compliance activities across the group with
particular reference to regulatory/statutory compliance.
- Conduct periodical review of the group’s HR Polices & processes and provide controls to mitigate risk
while leading the accurate identification of compliance risks within HR System to ensure they are being
considered and appropriately mitigated.
- Conduct and manage the evaluation of the various HR compliance processes’ and procedures’ effectiveness
in reference to the regulatory compliance program of all regulatory bodies.
- Perform root cause analysis and develop action plans in case of breaches in HR compliance.
- Prepare compliance reports and ensure they meet the requirements of Group’s policies, procedures and
- Ensure development, dissemination, follow up and filing of HR Compliance reports, dashboards in accord
with defined quality standards.

2) Functional Responsibilities

- Ensure that all business verticals comply HR statutory viz. Minimum Wages, ESI, PF etc.
- Manage ESIC, PF, statutory, labor cases before various authorities.
- Ensure exit interviews are conducted in line with current and anticipated approaches.
- Conduct Labor Law compliance checks list for all staffs and offices.
- Prepare all legal document related to Labor Law.
- Advise all Branches to prepare legal documents related to Labor Law.
- Review internal rules, HR Policy and Regulations based on Labor Law requirements.
- Update the management regarding changes in Labor Laws, Degree and Sub-Degree of ministries related
to HR issues.
- Ensure consistency in employment contracts throughout the region.
- Conduct investigation of staff breach of employment contract.
- To identify, address and resolve workplace issues and deal with conflict between staff and relevant local
- Interact with internal and external regulatory organizations and legal counsels.
- Collaborate with other functional areas like Legal unit and other stakeholders in communicating relevant
compliance to employees .
- Develop and ensure corporate and regional HR policies are kept up to date, meet all statutory requirements
and are properly implemented.

3) Internal process

- Ensure that all activities are carried out as per the Standard Operating Procedures in the section.
- Prepare regular and ad-hoc reports as required within specified time period.

4) People development

- Continuously strive for self-development by actively seeking opportunities for growth.
- Ensure adherence to timelines for completion of performance appraisal for self.
- Take overall responsibility for identification of training needs and completion of mandatory training
programs/certifications for self.

Any other additional responsibility could be assigned to the role incumbent from time to time as a
standalone project or regular work. The same would be suitably represented in the Primary
responsibilities and agreed between the incumbent, reporting manager and HR.
Human Resource
Post Graduation
Upto 40
5 to 6 Years
As per industry standards