Assistant Manager - HR Operations

MGR1105
Assistant Manager - HR Operations
Malabar Head Quarters
Role Objective

To manage and execute HR activities for Jewelry business vertical of Malabar Group viz.
Malabar Gold & Diamonds Retail ( All India coordination).

Primary Responsibilities

Recruitment
- Understand the manpower requirements and conduct walk in interviews for MGD Showrooms.
- Coordinate with Regional offices on recruitment needs.
- Post job openings on internal job portal as well as external job portals.
- Source potential candidates within timelines and maintain a database of the same
(Senior profiles, Heads position).
- Screen candidates by reviewing resumes & job applications, and conduct preliminary
interview to assess knowledge, skills, and experience to best suit open positions.
- Do interviews and facilitate hiring of appropriate talent to meet business demands.
- Schedule interviews online and offline, ensure that interview panel and candidates are
available on time and coordinate accordingly.
- Negotiate and discuss salary with selected candidates
- Ensure timely communication to candidates on interview feedback.
- Prepare and issue offer letters to selected candidates.
- Ensure proper background verification for selected candidates.
- Timely update Recruitment MIS.

On boarding and Induction
- Conduct joining and induction process of new hires and ensure that the required orientation
programs are provided in a timely manner.
- Issue Appointment letters, Appraisal forms etc.
- Ensure proper completion of joining process.
- Check and collect all necessary documents as per checklist, follow up & ensure that any
pending documents (if any) are collected.
- Communicate with showrooms on joining intimation.
- Arrange travel requirements of joinees to showrooms.

Payroll
- To monitor and check attendance regularization for employees of MGD.
- Execute payroll process by ensuring that the salary payout of the units happen within the
specified TAT.
- Undertake Advance deductions, Arrears, special allowance, monthly attendance exception,
overtime updation.
- To check all statutory components (PF,ESIC, Bonus,PT,LWF) are compiled and ensure timely
payment of the same.
- To check and ensure that TDS deductions are complied as per government norms.
- To work closely with Finance team to communicate and ensure required fund availability,
cheque payments for payroll processing.
- To resolve any discrepancies in payout and answer queries.

HR MIS
- To analyse data and recommend suggestions for accuracy in data.
- To collate data and generate MIS reports accurately as per unit requirements.

Performance management system
- To support and ensure confirmation of employees on corresponding appraisal data.
- To support and coordinate for annual performance appraisal of PAN India employees as
per timelines .
- Follow up on pending appraisals and ensure that all employees have got clearly defined KRAs .
- Support and execute overall PMS Process as per the management decisions.
- To collate the final KRA appraisal scores and the unit recommendations on promotions and
increments (as decided in consultation with Head- HR and HODs) to CH- HR. Based on approvals,
ensure the salary correction is updated in payroll.
- Address queries on PMS Process.

Employee Relations
- To check and update on all employee life cycle related activities like confirming transfers,
deputation, promotion, unauthorized absence and resignation.
- To check, update and facilitate employee retention in case of resignation.
- To address and provide support to employee grievances.

Internal Complaints Committee, Grievance handling, disciplinary Proceedings
- Effective grievance handling and manage disciplinary proceedings.
- To support in developing policies and guidelines.
- To liaise with hearings on acts of misconduct or proceedings when applicable.
- Address and handle grievances.

Insurance
- Act as a liaison between company and employees by explaining Insurance policies viz. Medical
and Life Insurance and responding to their queries.
- Collect documents required for enrolment.

Separation - Head Position
- To initiate and ensure a smooth exit process of the resigned employee.
- To recover all the assets from the resigned employee, and ensure proper hand over is done.
- To check that clearances are obtained from all the necessary departments in order for the
employee to exit from the organization.
- Undertake the completion of exit interview and issue experience or relieving letters to the employees.
- To check and process gratuity and other settlements as part of F & F.
- Ensure that final settlement and relieving processes are completed as per Company policies.

Branch Support
- Coordinate deputation activities by facilitating proper showroom coordination.
- Coordinate with Store Heads and arrange staffs for special duty as per store requirements
- Consolidate all requirements of visiting Card, Coordinate with Vendors & Settlement of payments.

Additional Responsibilities
- Respond to internal and external HR related inquiries and provide assistance.
- Ensure that HR activities assigned are performed as per the existing company HR policies and norms.
- Ensure active participation in HR initiatives to achieve organizational goals.
- Provide support to management and employees on HR related issues.

Any other additional responsibility could be assigned to the role incumbent from time to time as a
standalone project or regular work. The same would be suitably represented in the Primary responsibilities
and agreed between the incumbent, reporting manager and HR.
Human Resource
Calicut
Kerala
India
Post Graduation
upto 35
5 to 6 Years
30000 to 35000