To manage and execute HR activities for Jewelry business vertical of Malabar Group viz. Malabar Gold & Diamonds Retail ( All India coordination).
Recruitment - Understand the manpower requirements and conduct walk in interviews for MGD Showrooms. - Coordinate with Regional offices on recruitment needs. - Post job openings on internal job portal as well as external job portals. - Source potential candidates within timelines and maintain a database of the same (Senior profiles, Heads position). - Screen candidates by reviewing resumes & job applications, and conduct preliminary interview to assess knowledge, skills, and experience to best suit open positions. - Do interviews and facilitate hiring of appropriate talent to meet business demands. - Schedule interviews online and offline, ensure that interview panel and candidates are available on time and coordinate accordingly. - Negotiate and discuss salary with selected candidates - Ensure timely communication to candidates on interview feedback. - Prepare and issue offer letters to selected candidates. - Ensure proper background verification for selected candidates. - Timely update Recruitment MIS.
On boarding and Induction - Conduct joining and induction process of new hires and ensure that the required orientation programs are provided in a timely manner. - Issue Appointment letters, Appraisal forms etc. - Ensure proper completion of joining process. - Check and collect all necessary documents as per checklist, follow up & ensure that any pending documents (if any) are collected. - Communicate with showrooms on joining intimation. - Arrange travel requirements of joinees to showrooms.
Payroll - To monitor and check attendance regularization for employees of MGD. - Execute payroll process by ensuring that the salary payout of the units happen within the specified TAT. - Undertake Advance deductions, Arrears, special allowance, monthly attendance exception, overtime updation. - To check all statutory components (PF,ESIC, Bonus,PT,LWF) are compiled and ensure timely payment of the same. - To check and ensure that TDS deductions are complied as per government norms. - To work closely with Finance team to communicate and ensure required fund availability, cheque payments for payroll processing. - To resolve any discrepancies in payout and answer queries.
HR MIS - To analyse data and recommend suggestions for accuracy in data. - To collate data and generate MIS reports accurately as per unit requirements.
Performance management system - To support and ensure confirmation of employees on corresponding appraisal data. - To support and coordinate for annual performance appraisal of PAN India employees as per timelines . - Follow up on pending appraisals and ensure that all employees have got clearly defined KRAs . - Support and execute overall PMS Process as per the management decisions. - To collate the final KRA appraisal scores and the unit recommendations on promotions and increments (as decided in consultation with Head- HR and HODs) to CH- HR. Based on approvals, ensure the salary correction is updated in payroll. - Address queries on PMS Process.
Employee Relations - To check and update on all employee life cycle related activities like confirming transfers, deputation, promotion, unauthorized absence and resignation. - To check, update and facilitate employee retention in case of resignation. - To address and provide support to employee grievances.
Internal Complaints Committee, Grievance handling, disciplinary Proceedings - Effective grievance handling and manage disciplinary proceedings. - To support in developing policies and guidelines. - To liaise with hearings on acts of misconduct or proceedings when applicable. - Address and handle grievances.
Insurance - Act as a liaison between company and employees by explaining Insurance policies viz. Medical and Life Insurance and responding to their queries. - Collect documents required for enrolment.
Separation - Head Position - To initiate and ensure a smooth exit process of the resigned employee. - To recover all the assets from the resigned employee, and ensure proper hand over is done. - To check that clearances are obtained from all the necessary departments in order for the employee to exit from the organization. - Undertake the completion of exit interview and issue experience or relieving letters to the employees. - To check and process gratuity and other settlements as part of F & F. - Ensure that final settlement and relieving processes are completed as per Company policies.
Branch Support - Coordinate deputation activities by facilitating proper showroom coordination. - Coordinate with Store Heads and arrange staffs for special duty as per store requirements - Consolidate all requirements of visiting Card, Coordinate with Vendors & Settlement of payments.
Additional Responsibilities - Respond to internal and external HR related inquiries and provide assistance. - Ensure that HR activities assigned are performed as per the existing company HR policies and norms. - Ensure active participation in HR initiatives to achieve organizational goals. - Provide support to management and employees on HR related issues.
Any other additional responsibility could be assigned to the role incumbent from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting manager and HR.