Role Objective Responsible to coordinate all aspects of Human Resources for departments under Malabar developers
Recruitment Post job openings on internal job portal as well as external job portals. Source potential candidates within timelines and maintain a database of the same. Screen candidates by reviewing resumes & job applications, and conduct preliminary interview to assess knowledge, skills, and experience to best suit open positions. Do interviews and facilitate hiring of appropriate talent to meet business demands. Schedule interviews online and offline, ensure that interview panel and candidates are available on time and coordinate accordingly. Coordinate with consultancies for hiring purpose and ensure proper execution as per the agreement. Ensure timely communication to candidates on interview feedback. Prepare and issue offer letters to selected candidates. Ensure proper background verification for selected candidates. Negotiate and discuss salary with selected candidates
On boarding and Induction Conduct joining and induction process of new hires and ensure that the required orientation programs are provided in a timely manner. Issue Appointment letters, Appraisal forms etc. Ensure proper completion of joining process. Check and collect all necessary documents as per checklist, follow up & ensure that any pending documents (if any) are collected.
Asset Management Ensure that all asset requests and requirements for MDPL and other units are initiated and properly delivered. To resolve any discrepancies regarding asset and answer queries. Payroll To monitor and check attendance regularization for employees of MDPL. Execute payroll process by ensuring that the salary payout of the units happen within the specified TAT. To check all statutory components (PF, ESIC) are compiled and ensure timely payment of the same. To resolve any discrepancies in payout and answer queries.
HR Policies, Processes and Procedures. Ensure and implement SOPs for all HR processes. Communicate updates in policies or processes (if any) to the concerned. Support implementation of HR polices & processes across all units of Malabar Group. HR MIS To analyse data and recommend suggestions for accuracy in data. To collate data and generate MIS reports accurately as per unit requirements.
Employee Relations To check and update on all employee life cycle related activities like confirming transfers, promotion, unauthorized absence and resignation. To check, update and facilitate employee retention in case of resignation. To address and provide support to employee grievances. Insurance Act as a liaison between company and employees by explaining Insurance policies viz. Medical and Life Insurance and responding to their queries. Collect documents required for enrolment. Separation To initiate and ensure a smooth exit process of the resigned employee. To recover all the assets from the resigned employee, and ensure proper hand over is done. To check that clearances are obtained from all the necessary departments in order for the employee to exit from the organization. Undertake the completion of exit interview and issue experience or relieving letters to the employees. To check and process gratuity and other settlements as part of F & F. Ensure that final settlement and relieving processes are completed as per Company policies.
Performance management system To support and ensure confirmation of employees on corresponding appraisal data. Follow up on pending appraisals and ensure that all employees have got clearly defined KRAs . Support and execute overall PMS Process as per the management decisions. To collate the final KRA appraisal scores and the unit recommendations on promotions and increments (as decided in consultation with Head- HR and HODs) to CH- HR. Based on approvals, ensure the salary correction is updated in payroll. Address queries on PMS Process.
Internal Complaints Committee, Grievance handling, disciplinary Proceedings Effective grievance handling and manage disciplinary proceedings. To support in developing policies and guidelines. To liaise with hearings on acts of misconduct or proceedings when applicable. Address and handle grievances.
Additional Responsibilities Respond to internal and external HR related enquiries and provide assistance. Ensure that HR activities assigned are performed as per the existing company HR policies and norms. Ensure active participation in HR initiatives to achieve organizational goals. Provide support to management and employees on HR related issues.