• Finding Board meeting & shareholders meeting dates for all companies & L.L.P. • Checking & updating statutory minutes before printing for all companies. • Updating Directors availability in excel including details of NRI Directors in Corporate office, travel dates of In-house Directors in corporate office etc. • Updating meeting date of all companies in software. • Checking, printing & getting sign on resolution to be issued to other departments/Store. • Updating charge register. • Filing, scanning & other clerical works. • Using Intranet for time sheet entry & updating weekly report. • Formatting and printing of statutory minutes & getting sign. • AGM related works o Finding accounts adoption date for all companies. o Work related to AGM notice sending to investors by speed post & email. o Maintaining outward register of dispatch of notice. o Preparation, getting sign & scanning of auditors’ appointment letter for all companies. • Maintaining records of files, register & binders. • Preparation of Form GNL-2 & related works. • Other secretarial works like assisting in finding out copies of earlier year resolution, re-checking of paper work or document for filing purpose with ROC. • Taking search reports of trade mark from websites • Using MCA site for matters like printing of list of directors of all companies from MCA site, verification of registered office address details etc. • Preparation of list of companies with a particular threshold capital limit.
