Executive-Corporate Affairs

Executive-Corporate Affairs
Malabar Head Quarters
• Finding Board meeting & shareholders meeting dates for all companies & L.L.P.
• Checking & updating statutory minutes before printing for all companies.
• Updating Directors availability in excel including details of NRI Directors in Corporate office, travel dates of In-house Directors in corporate office etc.
• Updating meeting date of all companies in software.
• Checking, printing & getting sign on resolution to be issued to other departments/Store.
• Updating charge register.
• Filing, scanning & other clerical works.
• Using Intranet for time sheet entry & updating weekly report.
• Formatting and printing of statutory minutes & getting sign.
• AGM related works
o Finding accounts adoption date for all companies.
o Work related to AGM notice sending to investors by speed post & email.
o Maintaining outward register of dispatch of notice.
o Preparation, getting sign & scanning of auditors’ appointment letter for all companies.
• Maintaining records of files, register & binders.
• Preparation of Form GNL-2 & related works.
• Other secretarial works like assisting in finding out copies of earlier year resolution, re-checking of paper work or document for filing purpose with ROC.
• Taking search reports of trade mark from websites
• Using MCA site for matters like printing of list of directors of all companies from MCA site, verification of registered office address details etc.
• Preparation of list of companies with a particular threshold capital limit.

Operations( All Others)
2 to 3 Years
15000 to 20000